Plan Your Visit

Facility Rental FAQs


FACILITY RENTAL FAQs

How can we see the rental spaces?
Tours of rental spaces are available Monday - Friday from 9 am to 4 pm. Site visits can be scheduled with the Facility Rental Manager, at 406.994.5276 or email. Please make an appointment to ensure that the space you are interested in is open for viewing.

Who can rent your facility?
Designated spaces in the Museum of the Rockies (MOR) facility are available for rent by associations and individuals on a space-available basis. MOR does not generally provide space for political or religious events, profit-making activities, fundraisers for other organizations, or any activities inappropriate to MOR's mission. If you have questions regarding this policy or to make a reservation, please contact the Facility Rental Manager at 406.994.5276 or email.

Can I have my film screening at MOR?
Yes, please call the Facility Rental Manager for information on formats that our system accommodates. 

Can I have my wedding at MOR?
At this time, we are not hosting weddings at the museum.

How far in advance do we need to reserve a space?
Reservations must be booked a minimum of three weeks in advance of the event. However, we encourage you to reserve your date as soon as possible because available spaces do fill up. A 25% deposit is due upon booking to hold the reservation; the deposit is 100% refundable if a cancellation is made at least 30 days before the event.

How can I check availability or reserve a potential date?
Please call the Facility Rental Manager at 406.994.5276 to check date availability. If a date is open, we will hold the space for one week. During this week, you may confirm your event at the museum by signing the contract and paying a 25% deposit. At the end of the week, your hold will be canceled, and space will be opened to other rentals.

What services does the rental fee include?
The basic rental fee includes the use of the space for three hours. All rentals are provided with at least one museum staff member who will act as your host for the evening. We will also provide tables, chairs, etc. depending on availability. Please note that the museum does NOT have linens, dishes, etc. available for rental. The rental fee includes basic custodial services such as emptying of trashcans. If the event host departs before adequate clean up of the space, an additional expense of the hourly rate plus an additional fee of $50/hour will be incurred. Any questions regarding this policy may be directed to the Facility Rental Manager.

What if my guests arrive early?
MOR will not open doors to your guests until your contracted event start time. Please advise your guests to come to the museum at the specified time.

Are we required to use MSU Catering?
No, you may use any catering company. A list of recommended caterers who have worked with the museum in the past is available by contacting the Facility Rental Manager. If the company you select has not worked with the museum before, we require that they meet with the Facility Rental Manager to review the event space and our policies and procedures before your event.

Are we permitted to serve alcohol at our event?
Yes, you are. However, the inclusion of alcohol in your event requires prior approval; please fill out the online Alcohol Request Form, which will automatically be submitted to Montana State University’s Auxiliary Services, at least three weeks before your event date. Please note that a licensed bartender must serve all alcohol. MOR does not provide catering or bartending services, but we can recommend businesses in Bozeman that you may hire. 

Does the museum provide any event supplies?
No. The event host must provide all signage, sign holders, promotional items, or decorations.

What is the museum’s shipping and receiving policy?
Unfortunately, the museum cannot accept any deliveries or shipments. All materials must be brought onsite by your vendors or staff on the day of the event.

What are the restrictions concerning decoration, music, and entertainment at MOR?
Our comprehensive policies and procedures will be included in your contract. An electronic version is available here to review before contacting the Facility Rental Manager. The renter must submit a list of all outside vendors to the Facility Rental Manager no later than 30 days before the event to ensure adequate time for coordinating arrival and setup. 

What is the photography and videography policy at Museum of the Rockies?
The museum permits still and video photography for noncommercial use only in its exhibitions, unless otherwise posted. For the safety of our visitors and collections, the use of tripods, monopods, and selfie sticks is not permitted at any time. Any questions may be directed to your event host.

What if our organization can’t afford the rental fee?
The museum provides a 15% discount to Montana State University entities, a 10% discount to 501(c)(3) non-profit organizations, and varying discount levels depending upon your MOR Business Membership level. 

Can I have my child’s birthday party at MOR?

  • We offer room rentals for birthday parties located in the Seminar Room for two-hours and you must bring all of your party supplies with you (including linens, decorations, or party favors). We do not offer catering services. Please refer to this Birthday Party Form for pricing. Please download the form to complete and return.
  • Impromptu parties are discouraged in the common areas as a courtesy to other museum guests. Please contact the Facility Rental Manager to reserve a private space for your party.