Tours of rental spaces are available from 9:00am-5:00pm. Site visits can be scheduled with the facility rental coordinator, Amber Udelhoven, at 406.994.6223 or e-mail email@example.com
. Please make an appointment to ensure that the space you are interested in is open for viewing.
Designated spaces in the Museum of the Rockies (MOR) facility are available for rent by associations and individuals on a space-available basis. The Museum does not generally provide space for political or religious events, profit-making activities, fundraisers for other organizations or any activities inappropriate to the Museum's mission. If you have questions regarding this policy or to make a reservation, please contact Amber Udelhoven at 406.994.6223 or e-mail firstname.lastname@example.org
Reservations must be booked a minimum of two weeks in advance of the event. However, we encourage you to reserve your date as soon as possible because available spaces do fill up. A 25% deposit is due upon booking to hold the reservation; the deposit is 100% refundable if a cancellation is made at least three weeks before the event.
Please call the facility rental coordinator to check date availability. If a date is open, we will hold the space for one week. During this week, you may confirm your event at the Museum by signing the contract and paying a 25% deposit. At the end of the week, your hold will be cancelled and the space will be opened to other rentals.
The basic rental fee includes use of the space for two hours with a half hour to setup and a half hour to clean up your event. If additional set up or clean up time is required, the hourly rental rate will apply. All rentals are provided with at least one Museum staff member who will act as your coordinator for the evening. We also will provide tables, chairs, etc. depending on availability. Please note that the Museum does NOT have linens, dishes, etc. available for rental. The rental fee includes basic custodial service such as emptying of trash cans. If the event host departs prior to adequate clean up of the space, an additional expense of the hourly rate plus an additional fee of $50/hour will be incurred. Any questions regarding this policy may be directed to the Facility Rental Coordinator, Amber Udelhoven
The museum will not open doors to your guests until your contracted event start time. Please advise your guests to come to the museum at the specified time.
You may use any catering company. A list of recommended caterers who have worked with the Museum in the past is available here
. If the company you select has not worked with the Museum before we require that they meet with the Facility Rental Coordinator to review the event space and our policies and procedures prior to your event.
Yes, you can. The inclusion of alcohol in your event requires prior approval; please fill out the online Alcohol Request Form
, which will automatically be submitted to Montana State University’s Auxiliary Services, at least three weeks prior to your event date. All alcohol must be served by a licensed bartender. Please note that the Museum of the Rockies does not provide catering or bartending services, but we can recommend businesses in Bozeman that you may hire.
No. All signage, sign holders, promotional items or decorations must be provided by the event host.
Unfortunately, the museum cannot accept any deliveries or shipments. All materials must be brought onsite by your vendors or staff on the day of the event.
Our comprehensive policies and procedures will be included with your contract. An electronic version is available here
to review before contacting the facility rental coordinator. The renter must submit a list of all outside vendors to the facility rental coordinator no later than 30 days prior to the event to ensure adequate time for coordinating arrival and setup.
Photography is allowed in all rental spaces except exhibit areas. Photography policy in exhibits is dependent on what is currently on display. There will be signs notifying visitors where photography is and is not allowed, but any questions may be directed to your event coordinator that night.
The Museum provides a 10% discount to all MSU entities and 501(c)(3) Non-Profit organizations. In addition, organizations holding an event which falls within the Museum's mission can apply for event co-sponsorship, which may result in additional discounts in exchange for in-kind publicity of the Museum. To apply, please email Amber Udelhoven
the details of your event including the preferred date, time, and rental space, as well as the event’s purpose, estimated attendance, and an explanation of how it falls within the Museum’s mission.